You’ll likely have plenty of paper, regardless of whether you’re a new company or one that’s established. This includes contracts, proposals and decks. It can also include training materials. This amount of information can be overwhelming, making it difficult to locate the information you require.
Document storage services provide a secure, off-site location to store documents electronically. They provide a variety of benefits to companies, including smoother workflows and improved productivity. They can help you save time and money as well as space within the office by converting paper documents into digital files and organizing them to make them easy to access.
Improved Retrieval Forbes stated that office workers devote 30 to 40% of their time looking for printed documents. Document storage systems offer an online search engine that makes finding important information simpler and quicker. It also indexes all files automatically, making it possible for employees find what they are seeking without having to navigate folders or search through the file names.
Streamlined Workflows: Document storage solutions allow users to collaborate with colleagues and clients in real-time, regardless of where they are. This can boost collaboration and productivity. Document storage solutions also have features like the ability to control version, eSignature capabilities and more that can help streamline certain business processes.
Reduced Risk: Using a document storage system lets you create backups in case of data loss or disruption. This can be a huge benefit for businesses, especially those that operate in compliance-regulated industries, where license suspensions and fines can be a result of non-compliance.
